Minutes of open meeting 8 January 2019 held at Barbara's house
Chair: Jane
Minute taker: Jean
Present:, Barbara (208) Jane (118), Jean (82), Sue (215)
Apologies: Bob (117), Janet (102), Mary (264), Rosemary (115), Valerie (258),
Matters arising from minutes
Jane still needs to give leaflets to Nature’s Harvest. Action: Jane
Officers' reports, and claims for buzzard /sterling expenses
Membership –no new members had joined since the last meeting.
Sterling Treasurer - Jean reported the balance is now £194.59
Coordinators - Jane and Jean reported that the quiz had been a success. In total 39 people attended, including members from our neighbouring lets groups MKLets and Hemplets. Sterling entrance fees came to £34 which almost covered the room hire costs (£42.88). Sue added that her team had enjoyed it and suggested we run it again. We agreed to add this to future event plans. Action: Jean and Jane
Buzzard Treasurer - Valerie wasn't able to attend so sent in her report after the meeting:
Treasurers Report for Letsbuzz Open Meeting, 08.01.19
|
Period 17.10.18 to 21.11.18 |
Period 22.11.18 to 07.01.19 | |
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Total Number of Trades during periods shown |
93 |
177 |
|
Value of ALL Trades during periods shown |
730 Buzzards |
1202 Buzzards |
|
|
|
|
|
Number of trades, non-membership / officer fees |
34 |
56 |
|
Value of non-membership / officer trades |
630 Buzzards |
1006 |
|
|
|
|
|
Value of membership fee transfers |
80 Buzzards |
85 Buzzards |
|
Value of trades for Facebook / Hosts / Minute Takers |
20 Buzzards |
-45 Buzzards |
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Number of trades for Facebook / Hosts / Minute Takers |
4 |
8 |
|
|
|
|
|
Balance of Organisation Account |
-7,280 Buzzards |
-7,234 Buzzards |
Another really good period with lots of Buzzards being traded (1006 member to member and 1202 if we include Organisation transactions), there were 177 trades this period as against 93 in the last period (so almost double). Membership fees collected amounted to 105, but we gave 20 Buzzards as welcome to two new members therefore the positive balance is 85. Members “expenses” claims were more than double this period 45 as opposed to 20, but this may well reflect the extra work needed to put on several successful events.
A lot of trading activity was generated by the hugely successful quiz and also by the wreath-making session hosted by Jane.
Report prepared by Valerie 258 – Treasurer 18/01/19 (but for the period until 07/01/19)
Buzzard expenses payments agreed:
Barbara (208) 6bz - for hosting the meeting
Jean (82) 6bz - for taking minutes
Sue (215) 2bz - for Facebook page updates
New members Welcome Pack
We discussed ways of making it easier for new members to start trading. One suggestion was that we should make a point of making contact with new members and where possible to trade with them. We agreed to keep this on the Open meeting agenda as a regular item. Action: Jean and Jane
We also agreed that it would be useful to continue to encourage all members to use the newsletter to introduce themselves to the membership and that this could be a regular feature in the newsletter. One way of doing this would be to use the questionnaire format used by Jane and Jean in the August newsletter. Barbara agreed to write something for the February newsletter and Jean agreed to send her the questionnaire. Action: Jean
Bring and Share meal, Sunday 20 January, 1.00pm-4.00pm
Linslade Community hall
Sue: to collect key
Jean to email reminder to all members, and to bring tea, coffee, sugar and milk
Jane to bring herbal tea
Future Events
Sunday 19 May, 2.00-4.00pm - Plant and produce trading day at Jean's house, 20 Springfield Road LU7 2QS
We also discussed the possibility of a Pamper Evening - would anyone like to organise this?
AGM
The AGM will be on Saturday 27 April, 2.00 - 4.00pm at the Friends Meeting House, if available.
Action: Jean to book venue
We agreed to discuss ideas for a speaker at the next open meeting.
Newsletter
Valerie has agreed to produce the February newsletter. Action: Valerie
AOB
It was suggested that we might get a better attendance at Open meetings if they were held in the daytime rather than evenings. This is not possible at present as both Coordinators are at work during the day. We agreed to keep this in mind as an option for the future.
Open Meetings
Next meeting: Wednesday 6 March 8.00pm at Rosemary's flat (tbc - if Rosemary is not available then Jane will host this one.)
Action: Jean to check if Rosemary is available
Meeting closed at 8.50pm
