Open meeting minutes 17th September 2018 held at Sue’s house
Chair: Jean
Minute taker: Jane
Present: Sue (255), Valerie (258), Jean (820) and Jane (118)
Apologies: Bob (117), Barbara (208), Diana (165), Janet (102)
Matters arising from the last minutes
1. The email group has now been set up and most members have joined and many are already using it.
2. Jane has taken leaflets into Nature’s Harvest.
3. Jane and Jean interviewed each other for the last newsletter.
4. Jane has started to make enquiries about a backup person for Cyclos.
Officers’ Reports
Bob (membership) reported that we have a new member: Nikki (266)
Valerie (buzzard treasurer):
|
Description |
Period 11.06.18 to 24.07.18 |
Period 25.07.18 to 09.09.18 |
|
Total Number of Trades during periods shown |
86 |
127 |
|
Value of ALL Trades during periods shown |
453 Buzzards |
588 Buzzards |
|
|
|
|
|
Number of trades, non-membership / officer fees |
28 |
23 |
|
Value of non-membership / officer trades |
353 Buzzards |
458 Buzzards |
|
|
|
|
|
Value of membership fee transfers |
49 Buzzards |
99 Buzzards |
|
Value of trades for Facebook / Hosts / Minute Takers |
51 Buzzards |
31 Buzzards |
|
Number of trades for Facebook / Hosts / Minute Takers |
9 |
5 |
|
|
|
|
|
Balance of Organisation Account |
-7406 Buzzards |
-7,338 Buzzards |
In general trading seems to up this month with slightly fewer member to member trades but a higher value of buzzards being exchanged. Membership fee transfers were almost double but members “expenses” claims were lower this month both in terms of claims and number of buzzards.
There were around 20 members actively trading this month. Doreen, Mary, Barbara and Christine appeared to be our “top traders” this month, so well done you! Mary, Joan, Barbara and Doreen were “top traders” in terms of the value of buzzards earnt.
Jean (sterling) reported that there was still £218.66 in the account and that she had £2 to pay in.
Sue (social media) has continued to post regularly on Facebook.
Jean and Jane (coordinators) explained that they have agreed to share chairing the meetings. Jean will continue to receive external enquiries and both will answer queries from inside Letsbuzz (copying the other one into any emails) and send messages to the members.
Buzzard expense payments agreed
Valerie (258) 6 buzzards for producing the August newsletter and 12 buzzards for work on accounts in August and September.
Sue (255) 6 buzzards for posting on Facebook and 6 for hosting meeting.
Jane (117) 6 buzzards for minute taking.
Diana (165) 6 buzzards for delivering newsletters
Pauline (13) 12 buzzards for delivering newsletters.
Future events
Sunday 23rd September, 2:00 – 4:00pm plant and produce trading event at Jean’s house.
Saturday 24th November, 7:30 – 11:00pm quiz at Linslade Community Hall (by St Barnabas church)
The hall has been booked from 7:30pm for setting up – quiz to start at 8:00pm.
The quiz is open to members and non-members and there will be a payment of 2 buzzards or £2 per person. Please bring your own nibbles and alcoholic/soft drinks. Tea, coffee and cake will be provided during the break and there will be an opportunity to trade at this point.
Teams can be between 4 and 6 people and places should be booked (to ensure that we provide enough cake!) by 16th November. We will ask Hemplets and MKLets if they would like to join us. Jean to coordinate bookings
December: wreath making workshop. Jane will confirm date at the next meeting.
January: it was decided to have another bring and share meal in January as this has proved very successful in the last few years. Jane will try to book Linslade Community Hall for Sunday 20th January 2019 from 12:30 – 3:30pm.
Any Other Business
Jane will produce something to go on the buzzard post box in Nature’s Harvest as the original label has come off.
Sue volunteered to produce the next newsletter.
It was agreed that we would use the email group to send out the minutes in addition to putting them on Cyclos.
Dates and hosts for future meetings
Wednesday 17th October, 8:00pm at Jean’s house, 20 Springfield Road
Wednesday 21st November, 8:00pm at Jane and Bob’s house, 2 Victoria Road .
Meeting closed at 9:15pm and was followed by trading.
